Canyon ISD

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Explain Delay Payment amount in the Current Earnings column on my September pay advice.

For employees that are receiving their pay on a different monthly schedule than September to August:

August to July (employees typically working 194 to 220 days) – 1 month Delay Payment for August
July to June (employees typically working 226 to 230 days) – 2 months Delay Payment for August and July

Delay payment is the fiscal year 2025 monthly base pay difference owed to you for August and/or July. This one-time payment increases your September gross pay. October monthly pay will not include this one-time payment.

Federal Income Tax Withholding

Do you need to change your Federal Income Tax Withholding?
IRS changed the format of the W-4 Form, effective 1/01/2020. (See this memo.)

Need assistance, go to IRS Tax Withholding Estimator for Employees
Submit a W-4 change online via Employee Self Service (ESS). When logged in, select Pay/Tax Information, select W-4, select Edit FEDERAL. The screen will be pre-populated with your current values. Update with your new values.
To ensure timely processing, submit at least five business days prior to your next Pay Date.
Want to know how this change will impact your next monthly pay, select Paycheck Simulator, and update the values on the Federal Tax row. Do not enter a value in the Exemptions field.
Form W-4 FAQs

Employee Self Service (ESS) – click this link to access ESS: https://selfservice.canyonisd.net/ess/default.aspx

Employee access to Pay/Tax Information to view/print: YTD information (Pay Advices), W-2 Tax Statements, 1095s Health Insurance Offer/Coverage Tax Statements, W-4 Form, Paycheck Simulator, and Direct Deposit. See below for more information.

User Name – first letter of your first name, plus last name, all together

Password – FOR THE FIRST TIME – last four digits of your Social Security Number. After this, it will ask you to select a new password (keep in mind that your new password must meet the requirements listed on the screen). This will be your new password each time you log in after this initial time. If you forget your User Name or Password, use the available help feature. If you exceed the number of attempts, or lock yourself out, contact DSC Technology, extension 2660.

Direct Deposit Notification Email – Password – last four digits of your Social Security Number

Forms / Important Information

(Information may change/online is most recent version)

Accruals for Biweekly Employees FY 2025

Accruals for Monthly Employees FY 2025

Canyon ISD Work Calendar July 2024 to June 2025

Canyon ISD Work Calendar August 2024 to July 2025

Canyon ISD Work Calendar September 2024 to August 2025

Direct Deposit Authorization Form

TRS Trifold Brochure – Employment After Retirement

Employment After Retirement (EAR) Limits (for Retirees) FY 2025

TRS Surcharge may be due for Retiree Working More than One-Half Time

Pay Dates for Biweekly Paid Employees FY2025

Pay Dates for Monthly Paid Employees FY2025

Rates TRS – Social Security – Medicare CY2024

Retirement – TRS Planning Steps

Retirement Checklist – Canyon ISD TRS

Taxable Wage Calculations CY 2024

TRS Important Information

W-4 Form 2024 (may also submit via ESS)

Frontline – Time & Attendance User Guides

Time & Attendance – Employee Guide

Time & Attendance – Approver Guide

Payroll Contacts

Beth Wilson, Payroll Accountant – 806-677-2666
- Biweekly payroll
  - hourly-paid auxiliary employees
  - contract coaches
  - Extra pay items for the above employees (Athletic Events, Region 16 Trainings)
  - hourly-paid tutors not employed in another capacity with CISD
  - Cafeteria Managers (non-exempt employees)
- TRS Reports (active TRS Retirees)
- Verifications of Employment for all CISD employees

Mary E Neill (CPP), Payroll Specialist – 806-677-2653
- Monthly payroll
  - Paraprofessionals (non-exempt employees)
  - Professionals (exempt employees)
  - Tutors
  - Substitute Teachers
  - Extra pay items for Monthly employees (Canyon Kids tutors, Homebound, Athletic Events, Coach Field Trips, Region 16 Trainings, Dual Credit Offerings-RHS/CHS for AC, Nurses, Summer Camps, Summer School)
- Frontline – Time & Attendance support for campus approvers
- TRS Reports (active/inactive employees, except TRS Retirees)
- TRS-7 (Notice of Final Deposit before Retirement and School Official Certification of Salaries)
- TRS-22S (Verification of Substitute Service and Salary Form

Other Contacts

Chantal Harris, Accounting Clerk – 806-677-2591
- Frontline – Time & Attendance support for timesheet edits for paraprofessionals (non-exempt employees) only – such as clock in/out punch edits or employee absences.
Lexi Palacios, HR Clerk – 806-677-2620
- Frontline – Time & Attendance support for substitute teachers – such as clock in/out punch edits.
- Frontline – Absence Management and Time & Attendance support for all monthly-paid employees – permissions for New/Rehires, transfers – such as campus/department assigned to employee, permissions for New/Rehire to clock in/out.

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