Canyon ISD

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2023 Tax Statements

Notify HR if you need to change your address, to ensure your 2023 Tax Statement(s) will be mailed to a valid/current address.
2023 W-2 tax statements were mailed to the employee’s home address on January 23, 2024.
2023 W-2 tax statements were posted online via Employee Self Service on January 20, 2024.
2023 1095 (ACA health insurance offer/coverage) tax statements were mailed to employee’s home address on March 1, 2024.
2023 1095 (ACA health insurance offer/coverage) tax statements are now available online via Employee Self Service.
For employees without the ability to access ESS, requests for a duplicate copy of 2023 Tax Statements will be honored after February 29, 2024 (to allow time for post office delivery).
2023 1095-C Form Explanation

Federal Income Tax Withholding

Do you need to change your Federal Income Tax Withholding?
IRS changed the format of the W-4 Form, effective 1/01/2020. (See this memo.)

Need assistance, go to IRS Tax Withholding Estimator for Employees
Submit a W-4 change online via Employee Self Service (ESS). When logged in, select Pay/Tax Information, select W-4, select Edit FEDERAL. The screen will be pre-populated with your current values. Update with your new values.
To ensure timely processing, submit at least five business days prior to your next Pay Date.
Want to know how this change will impact your next monthly pay, select Paycheck Simulator, and update the values on the Federal Tax row. Do not enter a value in the Exemptions field.
Form W-4 FAQs

Employee Self Service (ESS) – click this link to access ESS: https://selfservice.canyonisd.net/ess/default.aspx

Employee access to Pay/Tax Information to view/print: YTD information (Pay Advices), W-2 Tax Statements, 1095s Health Insurance Offer/Coverage Tax Statements, W-4 Form, Paycheck Simulator, and Direct Deposit. See below for more information.

User Name – first letter of your first name, plus last name, all together

Password – FOR THE FIRST TIME – last four digits of your Social Security Number. After this, it will ask you to select a new password (keep in mind that your new password must meet the requirements listed on the screen). This will be your new password each time you log in after this initial time. If you forget your User Name or Password, use the available help feature. If you exceed the number of attempts, or lock yourself out, contact DSC Technology, extension 2660.

Direct Deposit Notification Email – Password – last four digits of your Social Security Number

Forms / Important Information

(Information may change/online is most recent version)

Accruals for Biweekly Employees FY 2024

Accruals for Monthly Employees FY 2024

CISD Work Calendar July 2023 to June 2024

CISD Work Calendar August 2023 to July 2024

CISD Work Calendar September 2023 to August 2024

Direct Deposit Authorization Form

Employment After TRS Retirement Limits FY 2023

TRS Surcharge may be due for Retiree Working More than One-Half Time

Pay Dates for Biweekly Paid Employees FY2024

Pay Dates for Monthly Paid Employees FY2024

Rates TRS – Social Security – Medicare CY2023

Rates TRS – Social Security – Medicare CY2024

Retirement – TRS Planning Steps

Retirement Checklist – Canyon ISD TRS

Taxable Wage Calculations CY 2023

Taxable Wage Calculations CY 2024

TRS Important Information

W-4 Form 2024 (may also submit via ESS)

Payroll Contacts

Beth Wilson, Payroll Accountant – 806-677-2666
- Biweekly payroll
  - hourly-paid auxiliary employees
  - contract coaches
  - Extra pay items for the above employees (Athletic Events, Region 16 Trainings)
  - hourly-paid tutors not employed in another capacity with CISD
  - Cafeteria Managers (non-exempt employees)
- TRS Reports (active TRS Retirees)
- Verifications of Employment for all CISD employees

Mary E Neill (CPP), Payroll Specialist – 806-677-2653
- Monthly payroll
  - Paraprofessionals (non-exempt employees)
  - Professionals (exempt employees)
  - Esser Tutors
  - Substitute Teachers
  - Extra pay items for the above employees (Canyon Kids tutors, Homebound, Athletic Events, Coach Field Trips, Region 16 Trainings, Dual Credit Offerings-RHS/CHS for AC, substitute training pay: CRASE, Nurses, Summer Camps, Summer School)
- TRS Reports (active/inactive employees, except TRS Retirees)
- TRS-7 (Notice of Final Deposit before Retirement and School Official Certification of Salaries)
- TRS-22S (Verification of Substitute Service and Salary Form)

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